Everything you need.
From planning to breakdown.
Sotra Arena, Bergen · 14–15 October 2026
+25% after · +50% from 25 Sep
Tue 08:00–16:00
Thu 10:00–15:00
Fri 08:00–20:00
- Order extra equipment before the webshop deadline (11 Sep)
- Report changes to the shell scheme (17 Sep)
- Register serving on the stand and order the drinks (6 Oct)
- Pre-book logistics for efficient goods handling
- Read through this guide
- Register all stand personnel on arrival
- Read and follow the safety rules for assembly
- Start early — be ready in time
- Make connections — that's what OTD is for
- Attend the social events
- Use the Lead Scanner to capture visitor details
- Use the waste bins for source sorting
- Follow safety rules for dismantling
- Breakdown only within designated time slots
What's included in your stand
Stand rental includes:
- White wall panels (H = 2,500 mm · W = 990 mm) along the closed sides
- Front beam (frontdrager) along the open sides
- Stand sign with company name, stand number and hall
Everything else must be ordered separately via Bergen Expo's webshop — including power (not included), flooring/carpet (not included), lighting, furniture, water connection and wired internet.
Stand sign example:OTD TECHDAYS 2026 | COMPANY NAME HALL B | 1234
Changing the shell scheme
Building your own stand, or bringing your own walls? Tell us by Thursday 17 September 2026 — in the exhibitor portal on your stand page, or at team@otdenergy.com. That is the lead time Bergen Expo needs to change what they build.
- Building the stand yourself — the whole shell scheme is left out: wall panels, front beam and stand sign.
- Leaving out the front beam — keep the walls, drop the beam along your open sides. This one is a request, not a given.
Walls between your stand and your neighbour are shared — the same panel is your wall and theirs. Those stay up even if you bring your own walls.
Webshop — Bergen Expo
Order all extra products and services: power, carpet, lighting, furniture, water connection, wired internet and catering to the stand.
Media kit
Logos, banners and assets for exhibitors — free to use for staff, partners and press. Download from offshoredays.com/media/.
Exhibitor banners
- Email signature (600 × 150 px) — dark and light
- Square post (1080 × 1080 px) — LinkedIn, Facebook, Instagram
- Portrait (1080 × 1350 px) — LinkedIn vertical, Instagram stories
Social events
Included tickets for OTD GetTogether and Oktoberfest come with your stand package. Distribute them to crew and guests via the exhibitor portal.
Manage tickets in portal →Food and catering on stand
Exhibitors serving food on the stand must follow hygiene, storage and food safety regulations.
- Avoid food contamination
- Adequate refrigeration must be in place
- Check temperature when heating and cooking
- Use clean equipment
- Hand washing or disposable cloths available
Pre-order catering via the webshop. On-site orders at the Service Centre.
Serving beer or wine on your stand
Øygarden kommune has granted OTD a serving permit for the fair, so you can offer your guests beer or wine on the stand. The permit covers the stands that are registered with us, and nothing else. Two things to do in the exhibitor portal, both by Tuesday 6 October:
- Register the serving — open your stand page, name who on your crew is responsible, and accept the serving rules. The list goes to the municipality the day after the deadline; stands that register later need a new approval from them, and we cannot promise one.
- Order the drinks — everything served on a stand is bought through OTD and ordered in the same place. Prices and the rules are in the next card.
Drinks on the stand — prices and rules
Beer and soft drinks come from 7 Fjell Bryggeri, wine we buy at Vinmonopolet, and 7 Fjell carries all of it out to your stand before the fair opens. Ordered per case in the portal, invoiced in the fair week.
Prices, ex VAT
- 7 Fjell Pils · Gjemmekontor IPA · Bergen Blanc — 600 kr per case of 12
- Ginger Ninja · Bareksten Rhubarb — 700 kr per case of 12
- Ginger Ninja alcohol-free — 400 kr per case of 12
- Coca-Cola · Coca-Cola Zero — 650 kr per case of 24
- Red or white wine, 3 l bag-in-box — 750 kr each
Soft drinks and alcohol-free beer can be ordered by any stand, registered or not.
The rules, in short
- Beer and wine only — no spirits. Bringing your own is not allowed, for exhibitors or guests: alcohol that was not ordered through OTD counts as brought in.
- Serving hours are Wednesday 09:00–19:00 and Thursday 10:00–15:00.
- Guests must be 18 or over. Ask for ID when in doubt, and serve nobody who is visibly intoxicated.
- Drinks stay on the stand — the aisles and the food court are not part of the serving area.
- Always have an alcohol-free alternative available.
The municipal inspectors do visit, and a breach means the stand loses its permission for the rest of the fair. The full rules are in the portal, and you accept them when you register.
Setup times
| Monday 12 October | 08:00–22:00 |
| Tuesday 13 October | 08:00–16:00 |
All exits and emergency routes must be cleared by 16:00 Tuesday. You may continue rigging your own stand until 21:00, but trucks, forklifts and trolleys cannot be used in halls or corridors after 16:00.
Personnel registration
All stand personnel must be registered on arrival. Pre-register your staff in the portal — exhibitor badges will be ready when you arrive.
Register personnel →Logistics — delivering goods
Three options for getting goods to your stand. TL Logistikk is the official logistics partner.
- Let TL Logistikk transport your goods — email with number of items, dimensions and weight. Deadline: Friday 2 October 2026.
- Send goods in advance to TL Logistikk's warehouse — they receive packages before Sotra Arena's goods reception opens and deliver to your stand on setup day.
TL Logistikk AS, Hjortlandsvegen 1, NO-5135 Flaktveit - Deliver directly to Sotra Arena — goods reception opens Wednesday 7 October. Must be booked with TL Logistikk by 2 October.
OTD c/o TL Logistikk, Idrettsveien 50, NO-5353 Straume
Own car/van during setup: Mon 12 Oct and Tue 13 Oct (no pre-booking needed).
OTD Free Carry Service
The Free Carry Service helps you move goods to and from your stand. Clearly marked and available on setup days.
Pre-ordered equipment
Equipment ordered before the deadline will be delivered or installed at your stand before setup begins at 08:00 on the first setup day.
Opening hours
| Wednesday 14 October | 09:00–17:00 |
| Thursday 15 October | 10:00–15:00 |
Venue
Sotra Arena
Idrettsvegen 50, 5353 Straume
Exhibition in Hall B. All stand numbers follow the format B-xxxx.
View hall map →Service Centre
Located in Hall B. Available throughout setup and show days for power, water connection, on-site equipment orders, catering and general enquiries. Surcharge applies for on-site orders; availability not guaranteed.
| Setup days | 09:00–19:00 |
| Show days | 09:00–17:00 |
OTD GetTogether & Oktoberfest
Included tickets for both social events come with your stand package. Distribute to crew and guests via the portal. Full programme at offshoredays.com/programme/.
Lead Scanner — free for all exhibitors
Scan visitor badges directly from your stand using the lead scanner in the exhibitor portal. All leads are collected in your portal account and can be exported as CSV after the show.
- Scan visitor QR codes with any phone
- Captures name, company, title and contact details
- Instantly available in your leads dashboard
- Export to CSV after the show
Breakdown times
| Thursday 15 October | 15:00–22:00 |
| Friday 16 October | 08:00–20:00 |
Process
- Empty boxes are moved into the hall after carpet removal begins
- Carpet removal starts immediately after the show closes
- Power disconnected 15 minutes after closing time on the last show day
- Water, drainage and compressed air disconnected immediately after closing time
During breakdown
- All personnel must be registered
- Hi-vis vest and safety shoes as during setup
- Source sorting — use the waste bins in the hall
Parking
Kystbygarasjen. Free shuttle to venue throughout the show. No parking at Sotra Arena during the event — short-term loading/unloading only during setup and breakdown.
Shuttle bus
Free shuttle from Bergen city centre and Bergen Airport Flesland. Timetable and stops at offshoredays.com/travel.
Accommodation
Book accommodation yourself. We recommend Bergen city centre for easy access to the shuttle buses.
WiFi
Free WiFi available in all halls. Speed cannot be guaranteed with many simultaneous users. For high-demand use, order a wired internet connection via the webshop.
Taxi
Bergen Taxi: 07000 · bergentaxi.no
ATM
Nearest ATM at Sartor Senter. Card payment accepted at all outlets at the venue.
OTD — organiser
Stand walls, furniture, equipment, carpet, power
Transport, freight and logistics
Plug & Play and stand design
Other suppliers
⚠️ Exhibitor fraud warning
Several companies impersonate official OTD partners and offer advertising in magazines and trade directories. Only partners with an official agreement are listed on offshoredays.com. If in doubt, contact us at team@otdenergy.com.
- What's included in the stand rental?
- White wall panels (H 2,500 mm · W 990 mm) along the closed sides, a front beam (frontdrager) along the open sides, and a stand sign with company name, stand number and hall. Power and carpet are not included — order separately via Bergen Expo's webshop.
- Can I mount my own panels or graphics on the walls?
- Yes. The wall panels sit in the Foga post profile, and the mounting slot in that profile is 4 mm wide — that is the figure your supplier needs to produce something that fits. Panels are H 2,500 mm · W 990 mm, so a 4 m wall run takes four of them. Confirmed with Bergen Expo, September 2026.
- What size should the artwork be?
- One print-ready PDF per panel at 976 × 2,400 mm. That is the printed area, slightly smaller than the panel itself, since the edges disappear into the profile. Panels are printed one at a time and nothing prints across the join between two of them, so keep each logo and any text inside a single panel. Confirmed with Aksell, September 2026.
- Can I build a stand with a roof or extra height?
- Yes, but anything above the standard wall height of 2,500 mm needs approval in advance, as do roofs, raised platforms and two-storey stands. Set everything above 2,500 mm back one metre from your stand boundary and no neighbour consent is needed — send us the drawing and that is enough. At the boundary, we ask every affected neighbour on your behalf and they have seven days to object. Either way, whatever rises above 2,500 mm must be finished in a neutral colour on the neighbour's side, without graphics. Send drawings to team@otdenergy.com by 17 September.
- Can I have the front beam left out?
- Ask us by 17 September, in the exhibitor portal on your stand page or at team@otdenergy.com. It is a request rather than a given: the front beam braces the walls where they end at an open side, so Bergen Expo checks your stand first and answers after the deadline. Where the walls stand without it, we take it off the build list at no cost.
- I am building my own stand — do I still get walls?
- Tell us by 17 September and the whole shell scheme is left out: wall panels, front beam and stand sign. Walls you share with a neighbouring stand stay up, since the same panel is their wall too.
- Where do I order extra equipment and services?
- Via Bergen Expo's webshop: nettbutikk-tmu.no. Deadline 11 September — +25 % after, +50 % from 25 September.
- Can I send goods to the venue in advance?
- Yes. Send to TL Logistikk's warehouse (Hjortlandsvegen 1, Flaktveit) — they deliver to your stand on setup day. Goods reception at Sotra Arena opens 7 October. Booking deadline with TL Logistikk: Friday 2 October.
- How do I register stand personnel?
- Via the exhibitor portal at portal.offshoredays.com. Pre-register your crew — exhibitor badges will be ready on arrival.
- Can we serve beer or wine on our stand?
- Yes, on OTD’s serving permit from Øygarden kommune, and only if the stand is registered with us. Register in the exhibitor portal by 6 October: name who on your crew is responsible and accept the serving rules. Everything served is bought through OTD and ordered in the portal by the same date — 7 Fjell delivers it to your stand before the fair opens. Beer and wine only, no spirits, and bringing your own is not allowed. Serving hours are Wednesday 09:00–19:00 and Thursday 10:00–15:00.
- How do I distribute tickets to GetTogether and Oktoberfest?
- Log in to portal.offshoredays.com → Tickets → Crew / Guests. The number of included tickets is shown per stand. Extra Oktoberfest tickets can also be ordered through the portal.
- Where do I park?
- At Kystbygarasjen. Free shuttle to Sotra Arena throughout the show. No parking at the arena during show days — short-term loading/unloading only during setup and breakdown.
- Who do I contact if something goes wrong during the show?
- The Service Centre in Hall B (Bergen Expo) for anything stand-related: post@bergenexpo.net · +47 55 18 09 99. The OTD team at team@otdenergy.com for all other enquiries.
